CakeHR Human Resource Software Review

CakeHR Review
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Pros

  • Flexible plans
  • Plans not restricted by the number of employees
  • Solid automation tools
  • Powerful reporting

Cons

ABOUT

In this age of cloud-powered productivity, HR management systems are all the rage. CakeHR stands apart from its peers with class-leading flexibility when it comes to offering features at numerous price points. Their suite of features consists of several essential tools that help track expenses, recruitment opportunities, timesheets, and more. It automates mundane tasks, letting you cut down costs to focus on your business.

In this article, I explore the features that make the CakeHR tick. Their expansive toolset is sure to give your business a much-needed shot in the arm.

Who Is CakeHR For?

Regardless of the size of the organization, CakeHR’s features are compelling. With the ability to scale up at any point in time, this is a perfect choice for companies who wish to cut down on redundant tasks to spend more resources on the projects at hand. Its ease of use and intuitive tools are a godsend for small to medium-sized businesses. Be it a fledgling startup or an established behemoth in the industry, CakeHR has something for everyone

PRICING

CakeHR offers a pricing scheme, unlike most of its competitors in the HR management space. While other suites lock you down with a couple of plans with a list of features, here, your organization has the option to pay only for the features that your employees use. Besides, its pricing varies based on the number of active employees in your firm, letting you cut down on costs when needed. This flexibility is an added bonus; it enables you to scale your business as and when your firm demands it. The modules that you can pick from are Leave Management, Performance, Shift Scheduling, Timesheets, Expenses, and Recruitment.

Features

Core

Module

Leave Management Module

Performance Module

Shift Scheduling Module

Timesheets Module

Expenses Module

Recruitment Module

Monthly Pricing

$5.5 per employee

Free with Core

$3 per employee

$3 per employee

$3 per employee

$1.5 per employee

$200

Onboarding

Yes

No

No

NoNoNoNo

Self-Service

Yes

NoNoNoNoNoNo

Mobile App

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Leave Approval

No

Yes

NoNoNoNoNo

Surveys

No

No

Yes

NoNoNoNo

Switch Shifts

No

NoNo

Yes

NoNoNo

Timesheet updating

NoNoNoNo

Yes

NoNo

Expense calculation

NoNoNoNoNoYesNo

Interview

NoNoNoNoNoNo

Yes

Pricing Tiers

The base plan includes Leave Management and the core features that help CakeHR cement itself in the management marketplace. This plan costs $5.5 a month per employee. The Performance, Shift Scheduling, and Timesheets add-ons increase this cost by $3 a month per employee per add-on. Meanwhile, the Expenses add-on lets one handle and submit expenses for an extra $1.5 a month per employee. But Recruitment is on a different stratum altogether.

In contrast to the other modules on offer, Recruitment does not require you to pay per employee. But it demands $200 a month, regardless of the number of employees in your organization. While it may seem like a low price for larger firms, startups, and newcomers to the entrepreneurial scene may find it a tad expensive.

A free 14-day trial lets you test CakeHR’s suite of features before you commit to purchase. Due diligence in picking features and tools will help cut down costs in the long run. The basic plan is an excellent place to start, with features such as an employee database, onboarding, analytics, and reporting.

FEATURES​

  1. Onboarding
  2. Employee Self-Service
  3. Employee Database Management
  4. Leave Management
  5. Performance
  6. Surveys
  7. Shift Scheduling
  8. Timesheets
  9. Expenses
  10. Recruitment
  11. Reporting

1 – Onboarding

One of the critical facets of any organization worth its salt is onboarding new employees as it scales up. A task once tedious and painful, automate it with the help of CakeHR’s task lists and reports. The flexibility this suite offers in terms of tasks and rules is limitless. Further, the assignment of tasks can be automated to occur whenever a new employee joins the organization. Triggers can be vital to assign employees to specific workflows or projects the moment they are added. Finally, status reports let you micromanage each employee in their onboarding process.

2 – Employee Self-Service

CakeHR grants your employees a great deal of power when it comes to interacting with your organization. Be it onboarding tasks, HR processes, or requesting time off, they can do it via the CakeHR interface itself. A shared calendar lets other employees know who’s available and who is held up. In effect, this enables them to distribute their work themselves, helping the other to form a healthy work environment. Next, multiple language support ensures that people of all backgrounds work cohesively under your firm. Employees have the option to check their vacation balance right from the app, letting them plan their time off requests to minimize losses to productivity.

3 – Employee Database Management

Database management is an absolute must when it comes to efficiently managing a sprawling organization. CakeHR lets you store historical employee data for easy access at any time. It gives you the option of setting custom fields for all sorts of information. Also, multiple language support gives your multi-cultural firm an ideal way for communication. These databases can play a significant role in determining employee productivity and quality. Further, onboarding new employees can be done by taking these inputs and metrics into account, guaranteeing a stable work environment.

4 – Leave Management

In addition to the core features mentioned above, every CakeHR plan offers the Leave Management module at no extra cost. You don’t have to fret over spreadsheets or paperwork anymore. These approvals are handled digitally, letting you track and manage your employees via shared calendars. This feature guarantees that work from home policies can be implemented with a few clicks, offering you infinite possibilities when managing your employees. Next, a shared calendar lets you keep members of all your departments in the loop when it comes to the latest developments and projects.

Employees can view their vacation balance, see who is away, and access critical company information. Visual aids such as heatmaps help you better understand your organization’s productivity on a per-employee basis. Slack integration is a godsend for automating tasks such as approvals straight from the Slack app.

5 – Performance

Among the essential duties, HR Management Software performs is the extraction of actionable insights concerning the performance of your workforce. Your employees are your greatest asset; understanding them better will go a long way toward boosting innovative practices, employee loyalty, and optimizing existing workflows. Traditional goals only measure in binary terms, a basic yes or no. What CakeHR does is flip that system on its head. It grants employees to set objectives and results in such a manner that they can be tracked in terms of percentages and parts. In effect, this challenges your workforce to perform better, track progress, and enforce your vision.

Performance reviews are an archaic means of assessing employees. Feedback obtained at every step of the project is a far better metric for determining an employee’s abilities in your firm. It lets employees paint an accurate picture of their capabilities and limits with inputs from their co-workers, superiors, and subordinates. This information is gathered transparently throughout the year, ensuring that both parties strive for excellence. Effectively, this lets you understand the strengths and weaknesses of all your employees. 1-to-1 meetings make managers work with employees to catch up on work, breaking down roadblocks concerning projects to boost productivity and performance. In effect, it gives them the ability to work on future goals and note details concerning the tasks at hand.

6 – Surveys

An essential component of CakeHR is its ability to obtain feedback from employees. Surveys give your employees a means of communicating with those higher up the rungs of the corporate ladder. They can be anonymous, letting them express their opinions without hesitation. Further, it can be filled on any device, smoothening the process, allowing you to gauge the performance and satisfaction of your firm’s workforce. Besides, these surveys encourage spontaneous communication with superiors and subordinates. Feedback forms let employees get responses from team members, be it praise or constructive criticism. It gives your organization the means of contacting your employees directly from the CakeHR app itself.

7 – Shift Scheduling

Handling shifts for your employees is no more an ordeal that demands a great deal of time and planning. CakeHR organizes shifts for you by letting you create and edit them. Notifications are automatically sent to employees to intimate them of said changes. A neat schedule planner interface enables you to edit schedules with ease. Besides, sort through departments and groups of employees based on location, area, task, or other metrics. You also can add dedicated shift managers for each shift/location. Employees are now offered an incredible amount of freedom. They can set their availability time so that work is balanced somewhat to maximize satisfaction and performance. Then, control permissions with the help of access groups.

8 – Timesheets

Timesheets are a handy tool that lets you keep tabs on the time an employee spends on a task for a specific period. This information helps calculate salaries. From laborious paperwork to annoying punchcards, things haven’t changed a whole lot. But digital timesheet monitoring software changes the game. First, a clean and easy-to-use UI lets anyone adjust hours worked and submit timesheets to superior employees. This task can be done every week or once a month. These timesheets themselves can be combined into a report that can alleviate the pains of the payroll department, regardless of whether they work externally or in-house.

Timesheets are automatically updated based on the availability of your employees. This feature lets you reorganize your projects accordingly. Your organization also can set up which of your employees have the power to approve timesheets. This delegation enables you to offload work to those working in upper management.

9 – Expenses

Once a tedious and tiring task, all it takes with CakeHR is an image of a receipt. Be it the approval of business purchases or reimbursements for procuring items for the organization, spending is now easily tracked and documented. The suite automates the process of converting receipts into expense entries that can be grouped and submitted. This feature is a godsend because every step, from scanning receipts to payment, is now handled by CakeHR. The mobile app is all that is required for an employee to submit their expenses to the expense manager.

10 – Recruitment

CakeHR offers a comprehensive toolset that makes recruiting a new workforce more straightforward and more effective. With features like automated tracking, mobile-focused accessible data, on-demand applicant tracking, and advanced analytics, recruitment is no more a hassle. Tight integration with other CakeHR modules ensures that newcomers will quickly adapt to the work environment and its workflows. The pipeline tool lets you finetune every stage of the hiring process. A simple drag-and-drop builder enables you to shape the pipeline in the way you see fit. In effect, this lets you get a bird’s eye view of the applicants and the entire process.

A unique landing page is a surefire way to attract top-notch talent to your organization. Additionally, it lets you focus on particular campaigns to promote specific job openings. Customized scorecards let you make better hiring decisions and comply with legal regulations. Measure each applicant based on the attributes that the role demands with ease. Metrics such as time to fill, activity, etc. can help you make informed hiring decisions. Keep tabs on these metrics with the help of insightful reports, filled with visual aids and actionable information.

11 – Reporting

Reports are a powerful way of obtaining actionable insights from employee information, allowing you to interpret data to determine trends and conclusions by comparing historical data to the present. This analysis lets you predict future requirements and behaviors well in advance, allowing you to make the right decisions to reach your goals. The HR dashboard gives you a big-picture view of your workforce’s productivity levels, with metrics such as employee time and attendance, absence levels, and changes or fluctuations. With these insights, you can gain a better understanding of those working at acceptable competence levels and how you can help those who are slacking off. Charts that can visualize turnover and employee headcounts can help make critical decisions concerning salaries or layoffs.

INTEGRATIONS

If you wish to work with systems you already use alongside CakeHR, fret not. With rich integrations with third-party applications and services, go the extra mile with all the familiar tools you already love. G Suite integration grants your employees the ability to sign in seamlessly with their Google account, eliminating the need for another password. Also, Slack’s handy CakeHR bot lets you automate several ordinary tasks such as time-off requests and offers daily reminders as well. Further, should your firm require software integration tailored to its needs and requirements, the Zapier Store provides thousands of possible app combinations. By virtue of their Action and Trigger systems, it lets your firm utilize several services together to establish a powerhouse of a workflow.

This suite offers your organization the choice of integrating with the following services:

  • Calendar
  • Payroll
  • Communication
  • Automation
  • Time Management
  • Employee Management
  • Cloud Storage
  • Mail

More About CakeHR Human Resource Software

Setup And Ease Of Use

Getting started with CakeHR’s elaborate toolset is a reasonably straightforward process. After entering your organization’s necessary details and payment information, your firm will have to option of importing previous data into CakeHR. Next, you can customize the system, setting up email alerts, checklists, policies, and more. The final stage is deployment. After your service goes live, CakeHR’s intuitive interface lets your employees speed up in no time.

Device Compatibility

Desktop Browser App

Android App

iOS App

Windows Phone App

Apple Watch App

Yes

Yes

Yes

No

No

Powered by simplicity and driven by intuition, CakeHR’s mobile apps seamlessly transport the powerful desktop browser application to the palm of your hand. Every employee gains access to an account where they can take note of their leave balance or perform actions such as requesting time off. Besides, it also keeps them in the loop with the help of announcements and goals. Further, you can set the level of transparency in the firm with the help of privacy settings. Higher management can approve or decline approval requests straight from the app. It maintains the design philosophy of the browser application, ensuring that the transition between devices is seamless.

Customer Support

CakeHR offers its clients a comprehensive customer support solution. Regardless of the plan or modules you choose, you receive the same level of top-notch support. This approach is a refreshing take on support since most of the suite’s peers offer pricier tiers and plans that promise priority support, harming smaller firms who may be unable to afford such services. Should any issues or doubts arise, their support system is always ready to help. In addition to a team of management experts who can be reached via email or phone, your organization can also make use of CakeHR’s expansive Knowledge Base. It lets even newbies at HR management software come to grips with CakeHR’s vast list of tools and services.

PROS AND CONS

PROS

  • Flexible plans
  • Plans not restricted by the number of employees
  • Solid automation tools
  • Powerful reporting

CONS

  • No payroll tools
  • No benefits software
  • A free tier does not exist

CONCLUSION

HR management. A buzzword in the management space today, CakeHR lets you take charge of everything HR-related and more. With powerful tools such as timesheets, reports, analytics, and more at your disposal, step up your game while maintaining customer and employee satisfaction. Despite not offering a free tier, its flexible means of pricing means that you can mix and match features as you please. Despite not being offered as part of CakeHR, payroll tools can be augmented into the service with the help of third-party integrations. This flexibility is a surefire means of taking your business up a notch in terms of growth and performance. Invest in a CakeHR subscription today!

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