- Time Tracking
- Timesheet Management
- Time Off Management
- Scheduling Features
- Employee Portal
1. Time Tracking
The TimeAttend platform allows employees to record their working hours by punching in at the start of their shift and punching out when they stop work. This punching can be done using both desktop and mobile applications. Alternatively, you can set up a check-in kiosk utilizing the software’s CloudClock feature. This tool essentially allows you to turn a tablet into a time clock. Importantly, it comes with several features that eliminate time theft. For one, you can require employees to sign in with image capture. For another, you can set geo-fences to ensure that they are punching in from their designated location. The software automatically keeps an audit trail of images and locations for managers to ensure no buddy punching is going on. This feature, however, is presently only available for iOS devices.
Employees can also record time spent on breaks along with any changes in activities within a shift. What’s nice is that the software allows you to set up multiple break types and activities with different designations and pay statuses. Supervisors can see and confirm all the time punches made by their charges in real-time. They can also add, delete, or edit punches if needed. Crucially, the system retains an audit trail of all the edits made, safeguarding your organization against liabilities.
2. Timesheet Management
One of its core functionalities, TimeAttend’s timesheet feature, has several configurable options, so a gamut of business scenarios can be met. The system has several predefined timesheet period types to choose from, such as weekly, biweekly, or monthly. Alternatively, you can configure one of your own. Helpfully, the timesheet period can be defined for the whole system or differentiated by employee type or department. Besides, once you set up your employee’s pay rates and overtime policies, the system automatically applies these settings to your payroll calculations.
The platform’s timesheet templates also give you another layer of flexibility and control. Here, you can build a unique template that reflects your business needs by tweaking user or manager permissions, adding custom fields, and setting up workflow conditions to ensure one or multiple approvals occur before a timesheet can be submitted. Importantly, you can also choose to automate some steps in the timesheet approval process, so it moves down the pipeline quicker. The system sends out reminder notifications to employees and managers alike to ensure the timely submission of timesheets.
3. Time Off Management
Like the timesheet settings, TimeAttend’s time-off feature is also highly customizable. Everything from the type of time off (vacation, sick days, jury duty, etc.) to pay rates and approval pathways for each can be formatted. Importantly, the platform allows you to set accrual policies that define how much time off an employee can take. So, every time you assign a new time-off type to an employee, they automatically get your policy configuration as well. This provision ensures that there is no ambiguity about the parameters.
Additionally, you can set accrual rules that automatically add time off for employees on a weekly, monthly, quarterly, or annual basis, an excellent way to minimize a supervisor’s administrative workload. What is also nice is that you can set up multiple accrual policies for a single time-off type. The additional rules can be configured to become active after a defined period. This feature is useful if your business allows employees increased time-off allotments with every additional year of service.
4. Scheduling Features
There are two types of scheduling you can do with TimeAttend: Office scheduling and shift scheduling. While the former is available for all its subscribers, the latter can be accessed only by users of the Workforce Management and Global plans. The difference between the two scheduling types is that office schedules are fixed while shift schedules can be variable and fluctuating.
No matter the type, creating an employee schedule on the platform is an easy task. The software’s schedule manager displays a calendar-like grid where you can click on a day to schedule your shifts. Alternatively, the software allows you to assign shifts to multiple days and users at once, which is a neat, time-saving feature. Furthermore, you can move shifts around by merely dragging and dropping them to a new day. Once you have set up your schedules, you can publish your shifts, and the system will notify all scheduled employees.
5. Employee Portal
TimeAttend’s employee portal is a modest one. Employees can use this avenue to view and update their details. They can also utilize it to clock in or out, submit their timesheets, and request time off. While employees cannot edit their timesheets, they do get to see a list of all their approved timesheets complete with details such as timings, manager notes, and GPS location pins. Furthermore, workers can also view their office and shift schedules. They cannot, however, use the portal to swap shifts or request for shift changes.
The platform offers its users close to 30 predefined reports in several categories, ranging from timesheets and time off to expenses and payroll. The system also allows you to configure custom reports across its various modules if that does not satisfy you. This option is, however, not available for subscribers of the Quick Start plan. You can edit the default reports by adding or deleting data columns according to your requirements. Uniquely, you can also create custom columns by creating a formula that combines existing data columns. Besides, you can also edit reports by changing the filters such as the date range, users, department, or location. Generated reports can be saved or shared with other users. What’s nice is that if you set a report schedule, the software automatically generates and sends the report at your set times.