- Automated scheduling
- Mobile Access
- Payroll Management
- Shift Swapping
- Messaging
- Online time clock
- Reporting/Analytics
- Schedule Distribution
1-Automated Scheduling
There are inbuilt templates to help you schedule in a short amount of quick time. Choose from the templates, and then drag and drop a schedule on to the right places in the calendar. The app then notifies every employee who is part of the work schedule. This notification reminds your employees about their shifts in advance, and they also learn if there are open shifts available for the taking.
2- Mobile Access
A manager may not always have access to a computer to ensure that there are no red flags on the shifts. Your scheduling app going mobile is the need of the hour. Zoomshift does that and more. With the GPS tracking feature, you can make sure that everyone, and especially the employees working on an hourly wage, makes it to the job site on time.
Note: This feature is available only as part of the Premium plan.
3-Payroll Management
The team schedule sheet shows you how many hours each employee is clocking. And the hourly wages of the employees are fed into the system. This way, the manager gets to know the total wages for the day, week, and month.
There is one more cost component that the manager should pay attention to – overtime! Most managers miss out on this and fail to see why overhead costs are increasing. Zoomshift provides a solution to this issue: it enables you to limit overtime to a particular number of hours. This way, the manager knows the exact cost to the company in terms of wages.
Knowledge of the wages for a month helps set a ceiling on the employee wages for next month. The moment the wages breach this number, the app immediately turns red. This notification not only helps you keep your expenses consistent but also creates tremendous stability when it comes to payroll management.
4-Shift Swapping
Zoomshift allows employees to swap shifts. Brian can cover for Sam on Hanukkah, and he can return the favor for Christmas. And there is no staving off accountability because of every employee’s ability to see this change. This transparency ensures that all the concerned employees are kept in the loop, ruling out any kind of miscommunication. And of course, every swapping request goes through only after the approval of the reporting manager.
So, how does this work on the app? The employee sees who needs a swap for the said day on the Team Schedule portal, which is visible for everyone. He then requests permission from his manager and the other person to swap. The other person involved in the swap acknowledges the notification and requests permission from his particular manager. Once it is approved, they go through with it hassle-free.
5-Messaging
People who are busy during the day, especially the ones handling logistics, could miss a meeting or two, which could prove crucial to productivity or the lack thereof. Zoomshift understands that most of the employees who work on a shift basis are busy most of the time. The app hence sends schedule notifications ahead of time to your mobile to remind you of your next schedule. You can send these messages with a simple push notification. Of course, you can modify the message that you send.
6-Online Time Clock
The online time clock helps you keep track of time when you are online. This tracking is crucial, especially when there are multiple shifts for the workforce. There is Phil, who starts his shift at 3 pm; now, you check the GPS, and you see that he is 3 miles away, around 2:58. You know he’s not going to make it on time. Zoomshift provides you the option to prevent him from checking in. Phil’s manager deducts pay for the time he was not at work. By enabling this option, the moment he logs in late, you will see a red flag notifying you that he was indeed late that afternoon, along with the time stamp.
7-Report/Analytics
Zoomshift helps monitor the productivity of your employees by downloading weekly charts, be it for attendance, employee wages, overtime costs, etc. You can also have the analytics or report exported as excel sheets.
Zoomshift hence helps you answer all the following questions:
- How many time-off requests did Dwight take in January?
- Should his pay be adjusted, or has he compensated by covering for his colleagues?
- How many employees have met the 40-hour workweek?
- How many worked overtime?
- Is the salary budget for the next month sufficient?
- What was the productivity last month vs. this month?
- Is team efficiency increasing?.
8-Schedule Distribution
If your office has multiple locations and you want to create a new shift in a particular location for a specific day, you can do so. But that is not the half of it. The most interesting thing is that you can copy the schedule to other weekdays. Not just that, if you think after a week that the shift works well, it can be reproduced to all future weeks without hassle.
9-Conflict Warnings
Conflict warning serves as the backbone of the scheduling app. There are multiple scenarios where a conflict warning is crucial. For instance, most manufacturing firms ensure that overtime for their employees does not exceed 40 hours per week. Should someone’s schedule show a minute beyond that, Zoomshift shows a conflict warning.
There might be a situation where at least x people need to be working in a shift on New Year’s Eve. Maybe three to four people among those who have applied for leave, and you don’t know it yet. Usually, this comes up at the eleventh hour, when you can do nothing about it. Not with Zoomshift! As soon as the app realizes that the ‘h’ hours you set for New Year’s Eve is not reached, you get a conflict warning. Similarly, if there is any mismatch in the schedule whatsoever, there is a conflict warning. This helps you put the fire out immediately as opposed to the situation blowing out of proportion.
