- Plan Projects
1 – Plan Projects
Project planning is an essential facet of any business, be it large or small. Breaking down major tasks into smaller ones is key to setting and sticking to deadlines. This suite lets you cut tasks up and allot them to different users, which enables you to know who’s working on what. And with a comprehensive Project view in place, you can track several projects at once. If this level of micromanagement doesn’t cut it, fret not. Tasks can be split further into subtasks. Write comments and view them based on how they depend on each other to gain a better understanding of the tasks that make up your project. Marking tasks as dependant on each other creates a workflow that will be followed by your teammates. This feature means that they can’t move forward unless the task is done in the right manner, taking every step into account.
Kanban charts play a vital role here. They let you visualize your workflow in the form of cards that you can sort based on a variety of factors. These can range from viewing completed work, priority, or task list. This facility gives every member on your team a good idea about your project’s progress.
2- Gantt Charts
Think of Gantt Charts as another way to visualize progress. Gantt charts let you see every minute detail of your project, from milestones to overdue tasks and dependencies. Besides, color-coding ensures that you know who needs to work on what part and how that may affect the other tasks.
Alter your plans by dragging and dropping tasks across the project, and edit milestones accordingly. You can also change the views of your chart based on the factor that is most critical to the project. If time is a significant constraint, you can focus on the projects that are due soon.
3 – Feeds
Feeds is effectively a social media platform for your team members. Anyone can post a quick update or log an issue on the group. Feeds cut down on time you may need to spend on meetings, especially if the team consists of hundreds of employees or users.
View updates chronologically on the Activity Stream; this helps you keep in touch with all aspects of the project, and will help you decide where to make changes to boost productivity or mitigate issues.
4 – Timesheets
Timesheets lets you automate the tracking of time all your members work, ensuring that you don’t miss out on how much each member has worked. This feature integrates this set-up right into your project. Right from the moment a user starts working, to the end of their day, Timesheets keeps track of every detail. And with a timer, you can effectively calculate working hours for your team as well. You can modify it accordingly, based on the pace and urgency of the project.
This feature also lets you record billing hours and send invoices to clients, ensuring and maintaining accuracy throughout the process.
5 – Reports
Zoho Projects’ expansive list of features isn’t complete without a comprehensive list of reporting tools. Zoho Reports integration guarantees that you have access to a top-notch reporting dashboard and track metrics that matter. With the ability to drag, drop, mail, or print reports at ease, Zoho Reports lets you track your team’s progress and workflow based on the metrics you deem important.
6 – Teamwork
No project management software is complete without an emphasis on collaborative features. If your members work remotely, it’s about time you gained an effective means to communicate with your team. With a calendar to view projects and tasks and a chat room provision where employees can discuss projects, this suite does it and then some. You can even build company-specific Wiki Pages with the help of its Intranet.
7 – File Management
Zoho Projects helps you organize your files and lets your team share files across devices when needed. Regardless of the type of date you send, be it a spreadsheet or a report, you can save everything without leaving the desktop site. And with powerful backup features that save previous versions of files, you can quickly return to older versions of the data if you wish to. A capable searching tool rounds off this list of file management features.
8 – IssueTracker
Regardless of what sort of project your team works on, it is bound to run into unexpected issues. Especially in the case of software projects, any suite you use must come with such a provision to deal with bugs. IssueTracker was created with that very aspect in mind. It lets you organize issues based on their severity and status. Effectively, it gives you a broad view of all the issues and errors that are holding your project back, letting you fix them one at a time with the big picture in mind.