- Gantt Chart
- Tasks and Subtasks
- Task List Templates
- Project Owner
- Files and Versioning
- Board View
- Risk Register
- Time Logging
- Task History
- Project Updates
The Gantt chart is famous in management circles. It is an impressive tool to visualize the timeline of any project. This software lets you view your projects in a Gantt-style interface, giving you a clear picture of where each of them stands. Thus, you have maximum visibility of your tasks in an easy-to-comprehend package.
Tasks And Subtasks
Some tasks are just too big to be handled by one person. Teamwork puts you in control of your projects and the kind of work they demand. You can significantly improve efficiency by breaking it up into smaller loads and create tasks and subtasks to break down your workload. From there, you can assign one or more team members to get the job done.
Give your employees a sense of accomplishment by defining multiple milestones for a project. This way, you can also give them definite and regular targets. Also, you can attach task lists to monitor the progress of a project, schedule timely reviews, discussions, and the like.
Task List Templates
Task lists, which are a prioritized list of all tasks, are the backbone of your project. The software lets you create predefined task lists and reuse them as templates for subsequent projects, which helps you avoid doing redundant work and attend to other pressing issues.
Teamwork lets you assign an owner for each project that you undertake, and this way, you can put the onus on your staff and add a layer of accountability. From a manager’s point-of-view, it gives you extra clarity and makes life easier.
The calendar is an integral part of any manager’s workflow. Be it personal, professional, or a mix of both, your calendar gives you an overview of what your day is going to be like. Teamwork includes a calendar in the app for this very reason. From here, you can get a snapshot of the upcoming milestones, deadlines, events, and tasks using the built-in calendar.
You can dictate the parameters and permissions of your users while collaborating on projects. This keeps you in control, and you can decide what, when, and how notifications are sent to your employees.
As a manager, you will have to restrict access to certain information based on various criteria. Teamwork lets you specify which users have visibility and access across multiple projects. Besides, there are advanced privacy settings that you can make use of for closer control.
There is an in-built messaging platform in the software. You can use this to communicate with various teams about their projects. You also have the ability to notify the concerned project members each time you put up a message, via email. Furthermore, you can group your messages into categories to keep yourselves organized.
Within Teamwork, you can add specific users to follow individual projects. You can also send notifications to these ‘followers’ based on criteria set by you. This helps you keep them in the loop without having to give them any tasks.
Files And Versioning
During a project, many files get shared back and forth. Often, these files are updated or corrected versions of the ones that already exist. The software lets you keep track of this progress by allowing you to store all critical files in one place. Along with this, you can also update the version of each file to remain organized.
Notebooks are an intuitive way to take down pointers on a project and share it with the team members. It does basically what a standard notebook sets out to do, with the added advantage of collaboration. You can notify team members when you update the notes and observe changes between notebook versions.
The software lets you create boards to visualize your workflow. Your team can also see the work at hand and the work that needs to be done. It helps boost overall productivity as everyone knows what the end objective is.
Stay organized and neatly categorize your projects. With Teamwork, you can assign tags to each project to group them. Further, you can filter based on these tags and get precisely the information that you need.
Failure Modes And Effect Analysis (FMEA) is a popular tool used in many industries, which helps prioritize risks based on their impact. FMEA is built into Teamwork, and you can set up risks that could impact the delivery of your project and make it visible to your teams. This way, everyone knows what needs to be done in case a risk becomes an issue.
Teamwork lets you create invoices directly from the app. You just have to enter a few necessary details and then decide the pricing policy. You can either fix a cost yourself or bill it by the time invested in the project. This lets you quickly create billable invoices as and when you complete each project.
The software makes it super easy to log the hours you spend on any project and ensures that you get paid for your billable hours. You can log time on a per-task or per-project basis. Additionally, your staff can also use Teamwork’s iOS or Android platforms to keep track of time.
Teamwork helps you save time by handling repetitive tasks effortlessly. You can create various task templates, use the default ones, and create categories for later use. As you well know, time is money, so time saved is essentially money earned.
The ‘Portfolio’ feature on Teamworks gives you a glimpse of your projects. You can get a high-level overview of what is going on, without having to delve into each project individually. This is the best way to make business-critical decisions without spending too much time trying to extract the required information.
Checking up on the suggestions you made on a particular project is super easy with Teamwork. You have full visibility of the changes made and the milestones achieved by your teams. This keeps you in the know without having to dig deep for details.
It is essential to keep all stakeholders of a project in the loop. The software allows you to add status updates to your projects. You can also add a health indicator to let all concerned parties know about the progress being made.
When managing a group of people, it is vital to ensure that no one person is overworked or underworked, and maintaining that balance is key to being a successful project manager. Teamwork lets you achieve this using its ‘Workload’ feature. You can easily see the tasks your team is engaged with right now and what the available bandwidth is.
The primary functionality of a dashboard is to show essential information at a glance. Teamwork lets you piece together information that is relevant to you and create a dashboard. Your personalized dashboard will contain KPIs of your project and an activity timeline. These will give you a broad perspective on how the teams are doing, on the whole.