Teamwork Project Management Software Review

Teamwork Review
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4 of 5 stars 1 review
  • Pricing
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  • Features
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  • Support
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Pros

  • Design is modern and minimal
  • Inclusion of kanban boards is a nice touch
  • Integrated calendar
  • Time-keeping facility (through an external app)
  • Collaboration features are good

Cons

  • Lack of integrations in the free version
  • Gantt charts can be a little cramped
  • Overall user experience leaves more to be desired

ABOUT

Project management is an essential part of any business, big or small. As a project manager or owner, you need to have a thorough understanding of the tasks at hand and the status of these tasks. Over the years, the requirements of a project manager have been steadily increasing. It went from only being aware of the start and end dates to visualizing the entire timeline of a project and having collaborators working from all over the world. In effect, globalization opened up a niche for the software industry to occupy, and that led to the birth of project management software.

Teamwork, as it is rightly called, is a web-based company operating from Ireland. They offer a host of SaaS products that cater to different aspects of a business. One such software is its project management software, also called Teamwork, which lets you manage your team members and their workload and levy the power of kanban boards and Gantt charts to have an accurate idea of how your work is getting done.

In this article, I take a closer look at this software, compare the various pricing tiers, the features that come with the pricing tiers, integrations, and a lot more.

PRICING

Teamwork offers four pricing tiers for businesses with varying needs. Below, I have compared the various tiers and their features. Do note that the prices mentioned are for annual billing, as it helps save money in the long run.

 

Free Forever

Pro

Premium

Enterprise

Cost per month

$0 for 1 user

$9/user

$15/user

Price available on a per-quote basis

Number of projects

2

300

600

Unlimited

Number of team members

5

50

100

100+

Number of project templates

20

50

50+

Number of teams (beta)

1

3

6

Unlimited

Color themes

YES

YES

YES

YES

Subtasks

YES

YES

YES

YES

Calendar view

YES

YES

YES

YES

Time tracking

YES

YES

YES

YES

Gantt chart

YES

YES

YES

YES

Dashboards

YES

YES

YES

Enterprise Dashboards

Board view

Limited

YES

YES

YES

Workload

Limited

Limited

YES

YES

Instant file editing

YES

YES

YES

Webhooks

YES

YES

YES

Unlimited free collaborators

YES

YES

YES

Integrations

Limited

YES

YES

Portfolio

YES

YES

Change history

YES

YES

2FA

YES

YES

Burndown reporting

YES

YES

SSO

YES

YES

Custom domain with SSL

YES

Priority support

YES

Customer success manager

YES

Enterprise-specific API

YES

Enterprise dashboard panels

YES

Enterprise-class security

YES

HIPAA

YES

Password policies

YES

 

FEATURES​

  • Plan
  • Gantt Chart
  • Tasks and Subtasks
  • Milestones
  • Task List Templates
  • Project Owner
  • Calendar
  • Collaborate
  • Permissions
  • Privacy
  • Messages
  • Followers
  • Files and Versioning
  • Notebooks
  • Deliver
  • Board View
  • Tags
  • Risk Register
  • Billing
  • Time Logging
  • Defaults
  • Report
  • Portfolio
  • Task History
  • Project Updates
  • Workload
  • Dashboard

Plan

Gantt Charts

The Gantt chart is famous in management circles. It is an impressive tool to visualize the timeline of any project. This software lets you view your projects in a Gantt-style interface, giving you a clear picture of where each of them stands. Thus, you have maximum visibility of your tasks in an easy-to-comprehend package.

Tasks And Subtasks

Some tasks are just too big to be handled by one person. Teamwork puts you in control of your projects and the kind of work they demand. You can significantly improve efficiency by breaking it up into smaller loads and create tasks and subtasks to break down your workload. From there, you can assign one or more team members to get the job done.

Milestones

Give your employees a sense of accomplishment by defining multiple milestones for a project. This way, you can also give them definite and regular targets. Also, you can attach task lists to monitor the progress of a project, schedule timely reviews, discussions, and the like.

Task List Templates

Task lists, which are a prioritized list of all tasks, are the backbone of your project. The software lets you create predefined task lists and reuse them as templates for subsequent projects, which helps you avoid doing redundant work and attend to other pressing issues.

Project Owner

Teamwork lets you assign an owner for each project that you undertake, and this way, you can put the onus on your staff and add a layer of accountability. From a manager’s point-of-view, it gives you extra clarity and makes life easier.

Calendar

The calendar is an integral part of any manager’s workflow. Be it personal, professional, or a mix of both, your calendar gives you an overview of what your day is going to be like. Teamwork includes a calendar in the app for this very reason. From here, you can get a snapshot of the upcoming milestones, deadlines, events, and tasks using the built-in calendar.

Collaborate

Permissions

You can dictate the parameters and permissions of your users while collaborating on projects. This keeps you in control, and you can decide what, when, and how notifications are sent to your employees.

Privacy

As a manager, you will have to restrict access to certain information based on various criteria. Teamwork lets you specify which users have visibility and access across multiple projects. Besides, there are advanced privacy settings that you can make use of for closer control.

Messages

There is an in-built messaging platform in the software. You can use this to communicate with various teams about their projects. You also have the ability to notify the concerned project members each time you put up a message, via email. Furthermore, you can group your messages into categories to keep yourselves organized.

Followers

Within Teamwork, you can add specific users to follow individual projects. You can also send notifications to these ‘followers’ based on criteria set by you. This helps you keep them in the loop without having to give them any tasks.

Files And Versioning

During a project, many files get shared back and forth. Often, these files are updated or corrected versions of the ones that already exist. The software lets you keep track of this progress by allowing you to store all critical files in one place. Along with this, you can also update the version of each file to remain organized.

Notebooks

Notebooks are an intuitive way to take down pointers on a project and share it with the team members. It does basically what a standard notebook sets out to do, with the added advantage of collaboration. You can notify team members when you update the notes and observe changes between notebook versions.

Deliver

Board View

The software lets you create boards to visualize your workflow. Your team can also see the work at hand and the work that needs to be done. It helps boost overall productivity as everyone knows what the end objective is.

Tags

Stay organized and neatly categorize your projects. With Teamwork, you can assign tags to each project to group them. Further, you can filter based on these tags and get precisely the information that you need.

Risk Register

Failure Modes And Effect Analysis (FMEA) is a popular tool used in many industries, which helps prioritize risks based on their impact. FMEA is built into Teamwork, and you can set up risks that could impact the delivery of your project and make it visible to your teams. This way, everyone knows what needs to be done in case a risk becomes an issue.

Billing

Teamwork lets you create invoices directly from the app. You just have to enter a few necessary details and then decide the pricing policy. You can either fix a cost yourself or bill it by the time invested in the project. This lets you quickly create billable invoices as and when you complete each project.

Time Logging

The software makes it super easy to log the hours you spend on any project and ensures that you get paid for your billable hours. You can log time on a per-task or per-project basis. Additionally, your staff can also use Teamwork’s iOS or Android platforms to keep track of time.

Defaults

Teamwork helps you save time by handling repetitive tasks effortlessly. You can create various task templates, use the default ones, and create categories for later use. As you well know, time is money, so time saved is essentially money earned.

Report

Portfolio

The ‘Portfolio’ feature on Teamworks gives you a glimpse of your projects. You can get a high-level overview of what is going on, without having to delve into each project individually. This is the best way to make business-critical decisions without spending too much time trying to extract the required information.

Task History

Checking up on the suggestions you made on a particular project is super easy with Teamwork. You have full visibility of the changes made and the milestones achieved by your teams. This keeps you in the know without having to dig deep for details.

Project Updates

It is essential to keep all stakeholders of a project in the loop. The software allows you to add status updates to your projects. You can also add a health indicator to let all concerned parties know about the progress being made.

Workload

When managing a group of people, it is vital to ensure that no one person is overworked or underworked, and maintaining that balance is key to being a successful project manager. Teamwork lets you achieve this using its ‘Workload’ feature. You can easily see the tasks your team is engaged with right now and what the available bandwidth is.

Dashboard

The primary functionality of a dashboard is to show essential information at a glance. Teamwork lets you piece together information that is relevant to you and create a dashboard. Your personalized dashboard will contain KPIs of your project and an activity timeline. These will give you a broad perspective on how the teams are doing, on the whole.

INTEGRATIONS

Teamwork connects with some of the most popular apps in the industry to give you more functionality. It lets you work the way you want to and utilize the power of various business apps. Here are some of the types of integrations that the software supports:

  • Sales and marketing
  • Reporting
  • Connectors
  • File storage
  • Importers
  • Developer tools
  • Productivity
  • Communications
  • Time tracking
  • Accounting
  • Teamwork apps

More About Teamwork Project Management Software

Setup And Ease Of Use

As far as the initial setup goes, it can be a little overwhelming for the users. The process is complicated and requires the entry of a lot of information before you can get going. Once you get past this stage, the user interface is good to look at and very clean.

Unfortunately, the clean look does not divulge the whole story. There is a definite shortcoming on the user experience side of things. The Gantt chart is not per the commonly found industry standards. Further, navigating between folders can be a cumbersome process.

Hence, I have to dock some points from what is otherwise a very promising project management solution. The good news, however, is that the folks at Teamwork are constantly listening to user reviews and feedback. Thus, you can expect to see some of these wrinkles ironed in due course of time.

Device Compatibility

Desktop Browser App

Android App

iOS App

Windows Phone App

Apple Watch App

X

X

The software also comes with an array of desktop and mobile apps to ease your workflow. The desktop app is available for Windows and macOS systems. This lets you unplug from your browser and launch the app much faster. You can also stay connected to your work while on-the-go with Teamwork’s mobile apps. The functionality, although limited, can still enable you to manage your projects while moving about.

Customer Support

Teamwork offers comprehensive after-sales support to its customers. Their ‘Support’ page has docs that help you get started with any of their software solutions. These resources cover almost everything from setup to understanding the various nuances of the app.

Additionally, they offer support through other means. You can send them a ticket from their website, and they’ll get back with the fix/solution. They also have email-based support available. Shoot them an email at support@teamwork.com to get your queries answered. Lastly, they offer 24×7 support via phone calls, and the contact numbers are listed on their website. It is interesting to note that Enterprise users get access to priority support from the app.

Online Security

Teamwork uses Amazon Web Services (AWS) to host their servers. AWS is one of the leading providers of cloud computing services in the world. Hence, you can be at ease, knowing that you have a team of the finest network security professionals working to ensure the security of your data. Also, Teamwork’s privacy policies put you in charge of your data, along with taking automated backups every few seconds. They also boast of a 99.9% uptime, failing which you can avail of a free week of their service. In essence, they got online security covered while you do what you do best!

PROS AND CONS

PROS

  • Design is modern and minimal
  • Inclusion of kanban boards is a nice touch
  • Integrated calendar
  • Time-keeping facility (through an external app)
  • Collaboration features are good

CONS

  • Lack of integrations in the free version
  • Gantt charts can be a little cramped
  • Overall user experience leaves more to be desired

CONCLUSION

Today’s businesses need an efficient project management tool to streamline their workflows. For a project manager, this software, Teamwork, can significantly reduce the amount of time spent on doing trivial and repetitive tasks.

The app is loaded with a bunch of features that can be of use to any business. The features, too, are implemented in a very coherent manner and complement each other. This is very important to ensure that the users have a consistent experience when using the software. Furthermore, it offers splendid reporting and collaborative tools that provide a whole new level of clarity and accountability. The software also connects with a bunch of business apps to provide seamless integrations.

That said, no piece of work is ever perfect. This software does fall short on the user interface metric. While minimal, it is cumbersome to set up and start. Some features are also missing in the ‘Pro’ version of the software. At the same time, the free version does not support any integration options. This might not be a dealbreaker for many, but it is something worth noting.

In conclusion, if you are someone looking to invest in a project management solution, Teamwork deserves your consideration. Make use of the free trial before making the jump to any of the paid tiers. If you can look beyond some of the minor shortcomings, then this software will truly help you get your work done faster and with ease.

Check out our list of the best Project Management Software companies

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