Asana Project Management Review

Asana Review
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  • Features
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Pros

  • Free plan available without charges
  • Rich integrations with a variety of services
  • Flexibility
  • No user limit enforced by plans
  • Powerful automation features

Cons

  • The free plan lets only 15 employees work together
  • Steep learning curve

ABOUT

At a time where most organizations are taking advantage of work management solutions to organize their workflow and improve productivity levels, it’s about time your firm did as well. With impressive features at an affordable price, Asana brings a lot to the table and stands toe to toe with some of the biggest names in the boosting business. Further, several plans exist that offer different tools for organizations of various sizes. In this article, I break down the tools and services offered by Asana to help you make an informed decision concerning your organization.

Who Is Asana For?

Regardless of the size of your organization, boosting your business’ health and performance is of prime importance. Be it a startup or a renowned enterprise, Asana’s toolset gives you the power to do just that, and more. In effect, cut down time spent on redundant tasks that can be automated so that you can work on what matters. The plans on offer scale based on the number of employees, making it a viable option for businesses of all sizes and shapes. Organizing how your employees work on your projects will undoubtedly pay off in the long run.

PRICING

This comprehensive suite of management tools offers several plans at various price points. The Basic plan lets 15 employees work with the core feature-set offered by Asana, with access to list, board, and calendar views. Besides, you get to integrate a wide assortment of applications with your workflow.

At $10.99 a month, upgrade to a Premium plan, which nets you additional features such as the ability to use Timelines and perform Advanced searches. Forms and Rules are also ready at hand. Also, you gain the ability to manage private teams and projects.

You can take things up a notch with the Business plan. At $24.99 per month per employee, use Portfolios and Workload features to give your organization an edge. Advanced integrations are also offered with Salesforce, Adobe Creative Cloud, and more. Finally, the Enterprise plan provides custom branding and priority support, among other features.

Plans

Basic

Premium

Business

Enterprise

Monthly Price

Free

$13.49 per user

$30.49 per user

Contact Sales

Yearly Price

Free

$10.99 per user per month

$24.99 per user per month

Contact Sales

Tasks

Yes

YesYesYes

Integrations

YesYesYesYes

Timeline

No

YesYesYes

Advanced Search And Reporting

No

YesYesYes

Forms

No

Yes

Yes

Yes

Portfolios

No

No

YesYes

Workload

No

No

YesYes

Custom branding

No

No

No

Yes

Data Export And Deletion

No

No

No

Yes

Priority Support

No

No

No

Yes

These plans have been structured based on an immense amount of market research, and it shows. The Basic plan is useful if you want to try out the environment, letting you upscale when necessary. The paid plans give you plenty of bang for your buck, giving you plenty of features to take your company to the next level.

If you wish to opt for the best that Asana can offer, you can contact their Sales team to learn more about pricing. Asana charges your organization based on the number of employees using its features, letting you scale up when required.

FEATURES​

  1. Project Management
  2. Views And Reporting
  3. Admin Controls
  4. Communication
  5. Automation

1 – Project Management

Effective management of your projects is one of the pillars of productivity. Ensure that you’re up to date with the progress of each project with the help of handy lists or kanban boards. In addition, you can break down work into pieces that different members or departments can work on or into subtasks to show your employees the steps for each task. Milestones let you set checkpoints in your project to gain a better understanding of the progress.

You can group tasks in projects based on several factors, which lets you build workflows and break down what sort of tasks need to be handled. Also, custom fields allow you to track any form of information that is crucial to the smooth sailing of your workflow. Deadlines that take time zones into account are a godsend for remote workers and freelancers working beyond borders. In effect, this ensures that everyone works together with more efficiency. You can also drop in attachments from anywhere, be it via cloud storage or from your device itself.

In addition to these features, forms let you create a formal submission process for any work-related requests your employees may have. Automate critical segments of your work, especially redundant tasks, with rules. Rules ensure that your teams don’t miss crucial steps while working on multiple projects at once. A streamlined approval process guarantees that everyone knows what needs to be approved, and when it requires approval. Furthermore, you don’t have to duplicate tasks and can include the same task in multiple projects. Asana will take care of the rest, changing context in the background. Task dependencies clarify which tasks are waiting on other tasks.

2 – Views And Reporting

Views ensure that you are up to date with the latest happenings in your organization, and reporting enables you to keep track of the details that pertain to every single project. Timeline shows you how parts of your project come together and ensure that things are running smoothly.

Further, Workload gives you a bird’s eye view of the work allocation of each member across projects. It also lets you rebalance work based on how stressed or overworked team members are. Further, Portfolios allow you to track the status of all your projects, and you can report updates to your team and keep an eye on how things are progressing. Inbox gives you updates on all the latest news on the projects and conversations that matter.

Asana offers several views that help you see your organization from different perspectives. A helpful Calendar view gives you a better picture of the tasks that need to be done to finish projects ahead of schedule. The Files view lets you find the files you need quickly, without fuss. Further, the Teammate view enables you to understand workloads by looking at tasks assigned. Advanced searching tools let you run reports based on the metrics that you deem essential.

3 – Admin Controls

The team settings ensure that everyone gets access to the right information. It also ensures that sensitive information is protected from the wrong eyes. Create teams based on their function, department, level of involvement in a project, or however else you see fit. Team members can use a shared calendar, and their conversations can be made private or public, based on what your firm requires. This flexible system takes into account freelancers and contractors as well, who may not necessarily be affiliated with your organization. Further, you can make hidden teams for sensitive work, or make public teams so that the entire company can view them.

To ensure that edits don’t get in the way, you can lock projects down using the comment-only mode. You can designate admins to manage members effectively and enforce data security and back up your data on a separate server. This ensures that data is secure and protected from breaches. Exporting or deleting data is a relatively simple process as well. In addition to these security features, you can gain access to more controls and the Admin API with an Enterprise plan.

4 – Communication

Communication forms the veins of any organization. Effective communication ensures that projects are done quicker and with fewer flaws. Also, it lets your team know the progress of work, allowing you to address the issues responsibly. Task comments let you clarify doubts and queries that your team members may have. You can also mention teammates on different tasks or projects to keep them posted. Further, you can add team members as followers, which lets them receive notifications based on the task at hand and operate accordingly.

Project conversations offer your members a space to converse on every task and subtask at hand. Next, team conversations let you announce important changes in the projects, like shifting deadlines. Status updates ensure that stakeholders are on the same page concerning the latest developments in your organization, and color schemes can indicate the stage of a particular project. This helps the higher management keep track of whether projects are going according to schedule or not.

5 – Automation

Cut down on time spent on menial and redundant tasks. Let Asana get it done, as you tend to more important matters. Rules let you automate tasks so that you can work on strategies and planning instead. In addition, you can design error-proof processes to eliminate dead ends and ensure that your team focuses on the tasks and subtasks that matter. Even when deadlines change, you do not have to update project schedules manually. Dependency date shifting takes care of it for you.

Use existing templates that have proven their mettle instead of starting from scratch, which cuts down on time and effort while getting you the results you want. Integrations with popular tools let you automate a variety of tasks. Forms can automatically assign incoming tasks as well, saving you the hassle.

INTEGRATIONS

Take your productivity to the next level with the suite’s rich set of integrations. Renowned apps and services have partnered with Asana to boost your workflow seamlessly. Gmail and Microsoft Office 365 integration ensures that communication is given its due importance. You can also directly use Asana from these inboxes, simplifying your workflow. Further, reporting tools such as Power BI bring your organization’s data to life with intuitive visualizations and interpretations.

Further, gain access to thousands of apps with Zapier integration and with tools such as Evernote, Salesforce, and more. Finally, robust form creation software such as JotForm lets you create tasks in Asana based on the submission of said forms. Time tracking is also a key component in any firm, and applications like Everhour serve this very purpose.

Integrate with services from a wide variety of categories:

  • Communication
  • Development
  • File Sharing
  • Reporting
  • Time Tracking
  • Forms
  • Mail Inboxes
  • Productivity Suites

More About Asana Project Management

Setup And Ease Of Use

Kicking things off is a relatively standard and straightforward affair. First, create an Asana account by filling in your details. Then, decide what sort of space suits your needs the best. You’ll have to choose between workspaces, teams, and organizations. Next, add users, and you’re good to go. Asana’s intuitive and clean interface lets even novices perform a wide variety of tasks. This design philosophy is echoed in its mobile apps as well, letting you get work done wherever you are.

Device Compatibility

Desktop Browser App

Android App

iOS App

Windows Phone App

Apple Watch App

X

X

In addition to the slick desktop browser application on offer, Asana also lets you use your Android or Apple smartphone. You can work from the comfort of your couch as you monitor your employees and their targets on the go. Learn how your employees are using Asana and mobilize your departments accordingly, boosting effectiveness and performance.

In addition to the slick desktop browser application on offer, Asana also lets you use your Android or Apple smartphone. You can work from the comfort of your couch as you monitor your employees and their targets on the go. Learn how your employees are using Asana and mobilize your departments accordingly, boosting effectiveness and performance.

Customer Support

With a support team ready to answer queries and troubleshoot systems, Asana has one of the best customer support systems in the work management space. Further, premium resources such as webinars and training help you better set up workflows and transition from another service. Some plans offer priority support, giving your organization more importance when it comes to resolving queries. Enterprise-grade is available as well, where a dedicated manager will provide customized training solutions, help construct workflows, and more. Customer forums are a great place to learn and share problems, and the Customer Success team is ready to answer all your questions.

PROS AND CONS

PROS

  • Free plan available without charges
  • Rich integrations with a variety of services
  • Flexibility
  • No user limit enforced by plans
  • Powerful automation features

CONS

  • The free plan lets only 15 employees work together
  • Steep learning curve

CONCLUSION

If your business could use a productivity boost and a change in the way it functions, Asana’s toolset might just be the right solution for your organization. With powerful organizational features, such as card views and Gantt charts to integrations, there’s plenty on offer. Gain an advantage over your competitors with this work management suite. In conclusion, try Asana’s expansive suite today!

Check out our list of the best Project Management Software companies

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